Rochester NY Stake Employment Center

May 19, 2011

Catalyst Direct JOB POSTING PROJECT COORDINATOR

Filed under: Monroe County Employers — Larry @ 4:24 pm

Catalyst Direct

JOB POSTING
PROJECT COORDINATOR

Catalyst is a direct and digital marketing agency that helps clients acquire, retain and develop long-term relationships with their customers. We take the guesswork out of marketing decisions by combining intellectual curiosity and inquisitiveness with hard-core analytics, deep customer insight and a measurement mindset. We call it Science + Soul. You’ll call it an exciting, energizing environment where strategic thinking is valued at all levels and where you’re constantly challenged to make a difference in our clients’ results.

The working environment is professional, fun and energized. We are looking for a Project Coordinator to work with our Project Management Department. This highly visible position requires an individual who is organized and assertive, with a track record of accomplishment.

Position Summary
The Project Coordinator provides project organization by overseeing and coordinating operational aspects of ongoing projects and serves as liaison between project managers and multiple internal departments.

Requirements
Highly proficient in Microsoft Office programs, including Word, PowerPoint, Excel, Project and Outlook Perform with an acute attention to detail; isolate problems and question the details Excellent written, analytical, telephone and communication skills Proactive and motivated self-starter who can take on responsibilities with minimal guidance Excellent organizational skills and ability to effectively manage multiple tasks and competing job priorities in a constantly evolving environment Ability to solve as well as anticipate problems Demonstrates a sense of urgency and high level of customer service Must be able to interact with all levels of personnel Must maintain confidentiality of information at all times Must be able to reset priorities in a fast-paced, service-oriented environment Work with integrity and uphold organizational values

Additional Qualifications (Preferred but not Required)
Marketing background is a plus


Essential Job Results

1. ENSURES COMPLETION OF PROJECT DELIVERABLES
by coordinating and monitoring new business assignments; forecasting centralized project demand and available capacity; following up on project status and deliverables; assessing and prioritizing project requests and change requests

2. CONSERVES DEPARTMENT TIME
by coordinating meetings; relaying information; distributing correspondence; inputting documents; photocopying documents; conducting online research

3. PRODUCES INFORMATION
by inputting, formatting, editing, retrieving, copying, printing, and transmitting text, data, and graphics; running Project Server and EAS reports

4. PROVIDES INFORMATION
by responding to questions and requests; utilizing filing and retrieving systems; communicating and maintaining schedules

5. MAINTAINS PROJECT SERVER DATA UPDATES AND REPORTS
by recording freelancer’s time; adding new jobs, along with assigning team members and tasks; inputting and updating allocation hours; validating Project Server time against EAS time; running reports

6. MAINTAINS COMMUNICATION
by facilitating workflow between departments; prioritizing and negotiating; reviewing project input from departments and helping to identify areas of weakness; managing agenda items

7. MAINTAINS CLIENT AND VENDOR DATA
by inputting and editing data; eliminating duplicates

8. MAINTAINS CLIENT AND VENDOR CONFIDENCE
by collecting, filing, and keeping information confidential

9. MAINTAINS PROFESSIONAL AND TECHNICAL KNOWLEDGE
by attending educational workshops, reviewing professional publications, reviewing personal assessments and establishing personal networks

10. CONTRIBUTES TO ORGANIZATION SUCCESS
by accomplishing related results as required

Environment: General office environment. Daily exposure to PCs and networks. May occasionally require working extended hours and weekends.

Overtime: Our business often requires working longer-than-average hours in order to meet the needs of our clients. Overtime is often a requirement of the job. (Nonexempt employees will be financially compensated accordingly, as required by law.)

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Please submit your resume to hr@catalystinc.com.

Due to the volume of resumes we receive, you will be contacted only if the search committee determines that your qualifications meet our requirements.

For more information, visit www.catalystinc.com.

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